GENERAL TERMS AND CONDITIONS
Reviced March 2024
- The association’s name and purpose
The association’s name is Asien-Skandinavisk Intresseföreningen. Its English name is Asian-Scandinavia Exchange Information Center, hereinafter referred to as ASIF. ASIF is a non-profit Swedish association open to everyone interested in exchanging information with the world. The association is politically, religiously, and economically independent. The purpose of the association is to exchange and provide information about culture, history, society, and business between Scandinavia and Asia, especially with China, as we aim to promote a broad interest in China within Sweden. - Structure of the Association
ASIF har sitt säte i Karlstad och är uppbyggd av fysiska personer fungerande som ett opartiskt samarbetsorgan för all som har intresse, även företag, organisationer, myndigheter med syfte att bidra till ett växande nätverk inom ett brett område mellan de olika kontinenterna. Mellan de ordinarie mötena är föreningsstyrelsen föreningens högsta beslutande organ.
The Chairperson acts as the legal representative (authorized signatory).
- Membership
Membership in ASIF is obtained by applying to the board. An annual fee is payable starting from the year of admission. If a member wishes to resign, a written notice must be submitted to the board at least six months in advance. The annual fee is payable up to and including the year in which the resignation notice is given. A member may be expelled from ASIF upon a justified request from the board and a decision by a two-thirds majority at a regular meeting. A member who fails to pay the annual fee after a reminder will automatically lose their membership. - Fiscal Year
The association’s fiscal year is the calendar year. - The Association Board
ASIF is governed by a board consisting of the association’s Chairperson and at least 4, but no more than 5, additional members representing the membership. The board appoints from among its members a Vice Chairperson as well as an executive committee.
The association board meets as often as necessary, but at least twice a year. For the board to be able to make decisions, at least half of the members must be present. In the event of a tie, the chairperson of the meeting has the casting vote.
The association board’s responsibilities include:
- To implement decisions made
- To coordinate and lead the association’s activities
- To establish the association’s budget
- To be responsible for the association’s administrative tasks
- To propose to the general meeting an activity plan for the upcoming year
- To establish the association’s bylaws
- To review the annual report and the auditor’s report
- To make decisions regarding discharge from liability for the association board
- To consider motions as well as committee and board proposals, and to discuss and approve the activity plan for the upcoming year.
- To elect members and deputy members to the association board. The association’s chairperson is elected separately.
- To elect auditors and their deputies.
- To set the membership fee for the coming year.
- To appoint a nominating committee for the next meeting.
At the meeting, every board member has the right to speak. Elected representatives and members of the association board, as well as deputies when a member is absent, have the right to vote. However, a board member does not have the right to vote on matters concerning their own discharge from liability.
- The Association Board’s Executive Committee
The association board shall appoint, from among its members, an executive committee consisting of at least three members for the term of office. The executive committee is accountable to the association board.
The executive committee’s responsibilities include:
- To implement decisions made by the association board
- To prepare the association board’s meetings
- To otherwise decide on and handle matters according to the association board’s directives.
- Audit
The association auditor shall continuously review the association’s activities. The association board must submit the financial report, income statement, and balance sheet to the auditor at least one month before the general meeting. The audit must be completed, and the auditor’s report submitted to the association board no later than two weeks before the general meeting. - Amendments to the Bylaws
Amendments to the association’s bylaws must be decided at a regular meeting, requiring a two-thirds majority vote.
Dissolution
ASIF may be dissolved if two consecutive regular general meetings decide so, with a three-quarters majority required at each meeting. The final meeting shall then decide how the association’s assets will be distributed.
